How to Use Microsoft Teams for Meetings

Step by step

1. 1 min

   Schedule a meeting via the Calendar tab

   Select the Calendar icon in the left-hand navigation bar. Click the New meeting button in the top right corner to open the scheduling form. Input the title, required attendees, and time slots, then click Save to automatically send invites.

   Note: Use the Scheduling Assistant tab at the top of the window to find common availability among attendees.
2. 30 sec

   Join a meeting from the Calendar

   Locate the meeting block in your Calendar view. Click the meeting entry and select the Join button that appears in the top right corner. Configure your camera and microphone settings in the pre-join screen before clicking Join now.

   Note: Ensure your background effects are selected in the pre-join screen to maintain privacy.
3. 1 min

   Manage audio and video settings during a call

   Use the top toolbar to toggle your camera or microphone. Click the three-dot More menu to adjust Device settings if you need to switch between audio input or output sources during the call.

   Note: Use the keyboard shortcut to quickly toggle your microphone mute state.
4. 1 min

   Share your screen or content

   Click the Share button on the top right toolbar. Choose between sharing your entire desktop, a specific application window, or a PowerPoint presentation. A red border will indicate when your screen is actively being shared.

   Note: Select Include computer sound in the sharing menu if you are presenting video content.
5. 1 min

   Utilize meeting chat and reactions

   Click the Chat icon on the top toolbar to open the side panel for text communication. Use the React icon to provide feedback via emojis without interrupting the speaker. These interactions remain visible in the meeting chat history post-call.

   Note: Files shared in the meeting chat are automatically stored in the meeting's Files tab.
6. 30 sec

   End the meeting

   Click the red Leave button at the top of the window. If you are the organizer, click the dropdown arrow next to Leave and select End meeting to terminate the session for all participants.

   Note: Ending the meeting for everyone ensures that no idle participants remain in the digital space.