How to Organize the Files App on iPad

Step by step

1. 30 sec

   Create a new folder

   Open the Files app and navigate to the directory where you want to store your data. Long-press on any empty space in the background or tap the ellipsis (...) icon in the top toolbar, then select New Folder. Type a descriptive name and press Return to save.

   Note: For iCloud Drive, folders sync across all connected Apple devices automatically.
2. 1 min

   Move files into folders

   Touch and hold an item until it lifts, then drag it directly onto a folder icon to nest it. Alternatively, tap Select in the top right corner, choose multiple files, and tap the Move icon (folder with an arrow) to choose a destination from the sidebar.

   Note: Command + C then Command + V
3. 1 min

   Apply color-coded tags

   Select one or more files and tap the Share button, then choose Tags. Select a color-coded label or tap Add New Tag to create a custom name. Tags allow you to view specific types of content across multiple folders via the sidebar.

   Note: Use tags for project status, such as 'To-Do', 'Pending', or 'Completed'.
4. 30 sec

   Change view and sort order

   Use the View icon (four squares or list lines) in the top toolbar to toggle between Grid and List views. Tap the Sort button to organize files by Name, Date, Size, or Kind to find specific documents faster.

   Note: Sorting by Date Modified is the most efficient way to surface recently edited documents.
5. 30 sec

   Add locations to Favorites

   Navigate to the folder you access most frequently in the sidebar. Long-press the folder and select Add to Favorites from the context menu. This folder will now appear in the Favorites section at the top of your sidebar for instant access.