How to Use Gemini in Gmail

Step by step

1. Enable Gemini in your Google account

   Open Gmail and click your profile picture in the top right corner. Select Settings from the dropdown menu, then navigate to the General tab. Scroll down to find the Gemini section and toggle on 'Help me write' if it's not already enabled.

   Note: If you don't see Gemini options, ensure your Google account has Gemini access through Google One AI Premium or Google Workspace.

2. Start a new email composition

   Click the Compose button in Gmail to open a new email window. You'll see a small Gemini sparkle icon appear in the compose window, typically near the formatting toolbar or in the message body area.

3. Access the Help me write feature

   Click the Gemini sparkle icon or press Ctrl+H (Cmd+H on Mac) to open the AI writing assistant. A prompt box will appear where you can describe what you want to write or ask Gemini to help with your email content.

   Note: You can also right-click in the email body and select 'Help me write' from the context menu.

4. Write your prompt

   Type a clear description of the email you want to create. For example, 'Write a professional follow-up email about yesterday's project meeting' or 'Draft a thank you note for the interview.' Be specific about tone, length, and key points you want included.

   Note: Include specific details like names, dates, or project details in your prompt for more personalized results.

5. Review and refine the generated content

   Gemini will generate email content based on your prompt. Read through the suggestion and click 'Insert' to add it to your email, or click 'Refine' to adjust the tone, make it longer or shorter, or regenerate with different parameters.

   Note: Use the refine options to adjust for formal, casual, or enthusiastic tones depending on your recipient.

6. Edit and personalize the draft

   After inserting the AI-generated content, edit it to match your personal voice and add any specific details Gemini couldn't know. You can continue to use Gemini to help refine specific paragraphs by selecting text and using the sparkle icon again.

   Note: Always review AI-generated content for accuracy and appropriateness before sending, especially for sensitive or important communications.

7. Use Gemini for email management

   Beyond writing, click the Gemini icon in your inbox to get help summarizing long email threads, suggesting responses to received emails, or organizing your inbox. You can ask questions like 'Summarize this conversation' or 'Help me respond to this email professionally.'

   Note: Gemini can also help you create email templates for common responses that you send frequently.